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You’ll be able to re-open these messages in Outlook on Windows, but not other email client as the.MSG format is proprietary to Outlook. (If you want to use a different program to read these. Find the information you need to import to or exporting from Outlook, whether you're using Office 365, Outlook 2016, or a Mac. Outlook helps you show up prepared to your meetings by suggesting emails and files that are relevant to the event or attendees. 3-day Calendar view. Updates to the calendar gives you extra flexibility with a 3-day view to more clearly see meetings and events if you have a full schedule. Features not yet available in the new Outlook for Mac.
Original KB number: 2800895
We do not recommend that you change the default location of your Profile folder for Microsoft Outlook 2016 for Mac, or your Identity folder for Microsoft Outlook for Mac 2011 to an external hard disk or to a network. Additionally, using a mail identity or profile that is located on an external hard disk or on a network is not supported in either version of Outlook for Mac.
More information
Outlook 2016 for Mac caches your mail items in a profile in your home folder at the following location:
~/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles
Outlook for Mac 2011 caches your mail items in an identity in your home folder at the following location:
~/Documents/Microsoft User Data/Office 2011 Identities
Like Microsoft Entourage for Mac 2008, Outlook 2016 for Mac and Outlook for Mac 2011 are intended to be purely locally cached mail clients. Changing the location or using a mail identity that is located on an external hard disk or a network is not supported.
© JKstock/Shutterstock.com You can easily export emails from Outlook on a PC or Mac computer. JKstock/Shutterstock.com- If you want to export emails from Outlook, you can use the app's 'Import and Export Wizard.'
- Outlook stores email, attachments, calendar events, and contacts in a file which you can copy, move, and reimport into Outlook or export to another account.
- You can only export emails from a single Outlook account at once.
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You can use Outlook to export all the email, email attachments, calendar appointments, and contacts associated with a particular email account.
When you export your mail from Outlook, it'll be loaded into either a .PST or .OLM file, which can then be sent to any other computer, and loaded into another copy of Outlook.
No matter which version of Outlook you have, the export process might take a while, especially if it's a large account with a lot of email.
When it's done, you can import the file into another copy of Outlook to set up email on a new computer, or into a different account in Outlook to merge email, contacts, and calendar events from different accounts into one.
Here's how to export emails from your Outlook account, using the apps for both Mac and PC.
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How to export emails from Outlook on a PC
1. In Outlook, click 'File.'
2. In the side pane, click 'Open & Export.'
© Dave Johnson/Business Insider You can find the export controls by clicking the 'File' menu. Dave Johnson/Business Insider3. Click 'Import/Export.'
4. In the Import and Export Wizard dialog box, click 'Export to a file' and then click 'Next.'
5. Click 'Outlook Data File (.pst)' and click 'Next.'
6. Click the email account that you want to export. Since Outlook will only export what you select, be sure you choose the name of the email account — not a subfolder within the account — and check 'Include subfolders.' Then click 'Next.'
© Dave Johnson/Business Insider Choose the email account that you want to export to a .PST file. Dave Johnson/Business Insider7. Specify where you want to save the .PST file. Usually, you'll want to choose 'Replace duplicates with items exported.' If this is the first time you're exporting the email account, or if this is a new export file, there won't be any duplicates to worry about.
8. Click 'Finish.'
This .PST file can then be sent to any computer, and loaded into that computer's version of Outlook.
If you have an older version of Outlook, the steps to find the Export Wizard dialog box might be somewhat different. After clicking 'File,' you might need to choose 'Options,' followed by 'Advanced,' and then find the wizard by clicking the 'Export' button.
How to export emails from Outlook on a Mac
While exporting emails from Outlook on your PC will give you a .PST file, which can be used anywhere, Outlook on Mac is a bit more restrictive.
Exporting emails from Outlook for Mac will give you a .OLM file, which can only be used on other Mac computers.
1. Open Outlook and log into the account that you want to export data from.
2. Click 'File' in the menu bar at the top of the screen, and then select 'Export.'
© William Antonelli/Business Insider You'll find separate 'Import' and 'Export' options in this menu. William Antonelli/Business Insider3. Pick all the content you want to export — you can select emails, calendar events, contacts, tasks, and notes — and then click 'Continue.'
© William Antonelli/Business Insider You can pick what you want to put into the .OLM file. William Antonelli/Business Insider4. Select where you want to save the file, and what it should be called.
Microsoft Outlook Email For Mac
5. Click 'Save.'
Outlook will then take a few minutes to create your file, and save it onto your computer.